TicketPayGo Documentation

Welcome to the TicketPayGo documentation. Here you'll find all the information to set up your events, sell tickets and check in visitors.

Quick Start (5 minutes)

Get your first event live in 5 steps. Follow this checklist to get started quickly.

Installation and Activation

System Requirements

• WordPress 5.0 or higher
• PHP 7.4 or higher
• SSL certificate (HTTPS) for payments

Install Plugin

1. Log in to your TicketPayGo account
2. Download the plugin (.zip file)
3. In WordPress go to Plugins > Add New
4. Click Upload Plugin and select the .zip file
5. Click Install Now and then Activate

Activate License

1. Go to TicketPayGo > Settings > License
2. Enter your license key (received via email)
3. Click Activate

One-time Setup

Configure these settings once. After that, you can create unlimited events.

Connect Payment Provider

TicketPayGo supports three payment providers: Mollie (iDEAL + more), Stripe (Credit Cards), and PayPal. Choose the one that fits your needs and follow the setup guide below.

🇪🇺 Mollie Setup (iDEAL + Credit Cards)

💳 Stripe Setup (Credit Cards Worldwide)

🅿️ PayPal Setup (PayPal + Credit Cards)

Email Templates

Go to TicketPayGo > Settings > Emails. Here you can customize:

• Confirmation email: Sent after successful payment
• Ticket email: Contains the QR code and event details
• Sender name and email: Customize to your organization name

Basic Settings

• Currency: Choose your default currency (EUR, USD, etc.)
• Date format: Set how dates are displayed
• Checkout page: Select or create a page for checkout
• Terms & Privacy: If the Terms or Privacy URL fields are filled in, the links will be shown in the checkout modals. If they are left empty, those links stay hidden.
• Thank you page: Where visitors land after payment

WooCommerce Order Sync (Optional)

If you also sell products through WooCommerce, you can optionally sync ticket purchases to WooCommerce orders. This keeps all your orders in one place for easier management.

Enabling Order Sync

1. Make sure WooCommerce is installed and activated
2. Go to TicketPayGo → Settings → WooCommerce Integration
3. Check "Sync Orders to WooCommerce"
4. Save settings

When enabled, every ticket purchase automatically creates a corresponding WooCommerce order. The order includes the event name, ticket quantity, and customer details. The order status updates automatically: "Pending" while awaiting payment, "Completed" when payment is confirmed. If an order is cancelled in TicketPayGo, the WooCommerce order is also cancelled.

Create Event

Go to TicketPayGo > Events > New Event to add an event.

Basic Information

• Title: The name of your event
• Description: Detailed information about the event
• Featured image: Shown on overview pages

Date and Time

• Start date: When the event begins
• End date: Optional, for multi-day events
• Start and end time: The times of the event
• Timezone: Automatically taken from WordPress

Location

• Venue name: Name of the venue
• Address: Street, number, postal code, city
• Online event: Check for virtual events

Capacity

• Maximum capacity: Total number of available spots
• Per ticket type: You can also set a limit per ticket type

Recurring Events

TicketPayGo supports recurring events:

• Daily, weekly, biweekly, monthly or yearly
• Select specific days (e.g., every Monday and Wednesday)
• Set an end date or number of repetitions
• Apply changes to all future instances

Set Up Tickets

Each event needs at least one ticket type. You can create multiple types.

Add Ticket Type

In the event edit screen, scroll to Tickets and click Add Ticket Type.

• Name: E.g., "Standard", "VIP", "Early Bird"
• Description: What's included with this ticket
• Price: Amount in your set currency
• Stock: Number of available tickets of this type
• Minimum/Maximum per order: How many can someone buy

Free Tickets

Set the price to 0 for free tickets. Visitors still go through checkout to fill in their details and receive a confirmation.

Paid Tickets

For paid tickets, the visitor is redirected to your provider's payment page. After successful payment:

• They receive a confirmation email
• They get an e-ticket with QR code
• They can add the ticket to Apple Wallet

Availability Period

• Sales start: From when tickets are available
• Sales end: Until when tickets can be purchased

Checkout & Emails

Checkout Process

The checkout process works as follows:

1. Visitor selects tickets and quantity
2. Fills in name and email address
3. Chooses payment method (for paid tickets)
4. Is redirected to payment provider
5. Returns to thank you page after payment

Quick Checkout

Quick Checkout combines ticket selection, customer details, payment method, and terms agreement into one streamlined modal on the event page.

• Tickets are selected directly in the event view
• The customer fills in name, email, and optional phone number
• The payment method is chosen without leaving the page
• Terms & Privacy links appear only when the URLs are configured in Settings

Ticket Email

After successful payment, the buyer automatically receives:

• Confirmation email with order details
• QR code ticket directly in the email (PNG image)
• Link to add ticket to Apple Wallet
• Link to add event to calendar (Google Calendar, Apple Calendar, Outlook)

QR Code

Each ticket contains a unique QR code. This code:

• Is linked to the specific order
• Can only be scanned once
• Shows ticket type and name when scanned

Apple Wallet

Visitors can add their ticket to Apple Wallet via the link in the email. The ticket shows:

• Event name and date
• Location
• QR code for check-in
• Ticket type

"Manage your tickets" link

Every confirmation email automatically includes a "Manage your tickets" link at the bottom. This link allows customers to:

• View their order details and ticket status
• Resend tickets to their email if they lost them
• Access without needing a password or account

Setup (one-time)

1. Go to TicketPayGo > Email Settings
2. Check "Show 'Manage Tickets' Link" (enabled by default)
3. Create a new page (e.g., "My Tickets")
4. Add the shortcode [ticketpaygo_order_lookup] to the page
5. Publish the page - done!

How it works for customers

When a customer clicks the "Manage your tickets" link in the email:

• They are directly sent to their order overview
• They see their tickets, event details, and order
• They can resend their tickets
• The link remains valid for 30 days

The link is secure and only works for the person who placed the order.

Scanner & Check-in

The web-based scanner works on any device with a camera. No app installation needed.

Set Up Scanner

1. Go to TicketPayGo > Scanner in your WordPress admin
2. Click Generate Connection Code
3. Open ticketpaygoscan.upkyk.com on your phone (or scan the QR code)
4. Enter the connection code in the mobile app
5. Select your site and start scanning

Scanning

1. Open the scanner URL on your phone or tablet
2. Grant permission for camera access
3. Point the camera at the ticket's QR code
4. The result appears directly on screen

Multiple Scanners

Depending on your subscription, you can use multiple scanners simultaneously:

• TicketPayGo: 2 scanners included
• TicketPayGo Multi: 4 scanners included
• TicketPayGo Venue: 7 scanners included
• Extra scanners: Available for €20 per month per scanner

Understanding the Scanner Screen

The scanner header shows at a glance what's happening at your event.

The Check-in Counter (e.g. 12/50)

The X/Y counter in the header shows: X = tickets checked in so far, Y = total tickets sold. So 12/50 means 12 tickets have been checked in out of 50 total tickets. Note: One person can have multiple tickets — the counter always shows tickets, not people. This updates in real-time after every scan.

The Pending Counter (orange number)

An orange number next to a clock icon shows how many scans were made while offline and have not yet synced with the server. Tap it to sync manually once you have a connection.

Connection Status

• Green "Online": Connected to your site. Scans are validated and recorded in real-time.
• Red "No Connection": No internet detected. Scans are saved locally as pending and synchronized when you reconnect.

What You See After a Scan

After scanning a QR code, the full screen shows the result with attendee details.

• ✅ Green — Valid Ticket: Shows attendee name, email, ticket type, and how many guests from this order are now checked in. Safe to admit.

• ⚠️ Yellow — Already Checked In: This ticket was already scanned. Check when it was last used before deciding to admit the visitor.

• 🚫 Red — Invalid: QR code not recognized, not valid for this event, or ticket was refunded. Do not admit.
• 🟠 Orange — Pending (Offline): Scan saved locally while offline. Will be validated when you reconnect and sync.

Scanning Without Internet (Offline Mode)

If your internet drops at the venue — don't stop scanning. The scanner automatically switches to offline mode and continues to work.

What Happens When You Scan Offline

1. The connection status turns red "No Connection".
2. You scan a ticket — an orange Pending screen appears instead of the normal green result.
3. The scan is saved on your device. The orange counter in the header increases by one.
4. Keep scanning — each ticket is queued. Use your own judgment to admit attendees.

Synchronizing When Back Online

When your connection comes back:

• The scanner automatically detects the reconnection and syncs pending scans.
• Or tap the orange pending counter in the header to sync manually.
• After syncing, each scanned ticket appears in a color-coded list showing its status: green for valid check-ins, yellow for already checked-in tickets, and red for invalid tickets. Each entry displays the ticket type, number of guests, and attendee name — giving you instant visual confirmation of what happened while offline.
• The orange counter drops to zero once all pending scans are resolved.

Event Overview Screen

On the main scanner screen, tap the "Event Overview" button to open a live dashboard of your entire check-in operation.

Statistics Cards

• Total Tickets: Total tickets sold for this event.
• Checked In: How many tickets have been scanned and admitted.
• Remaining: Tickets sold but not yet checked in.
• Check-in Rate: Percentage of tickets that have been checked in.
• Duplicate Scans: Number of times an already-checked-in ticket was scanned again. Useful for spotting shared tickets.
• Invalid Attempts: QR codes scanned that were not recognized or not valid for this event.

Attendee List

Below the stats is a searchable list of all attendees for the event. You can:

• Search by name or email to quickly look someone up.
• See at a glance who is checked in (green badge) and who hasn't arrived yet.
• View the exact time of each check-in.
• See the ticket type for each attendee.

Attendees & Export

Attendee Overview

Go to TicketPayGo > Orders to view all orders. Per order you see:

• Name and email address
• Purchased tickets and types
• Payment status
• Check-in status
• Order date

Filtering

Filter orders by:

• Event
• Ticket type
• Payment status (paid, pending, refunded)
• Check-in status
• Date range

Export to CSV

1. Go to the orders overview
2. Apply filters if needed
3. Click Export
4. Download the CSV file

The export contains all relevant fields and can be opened in Excel or Google Sheets.

Analytics Dashboard

View statistics per event:

• Revenue and number of tickets sold
• Distribution per ticket type
• Payment method distribution
• Check-in percentage

Styling & Shortcodes

TicketPayGo offers various shortcodes to display events and tickets on your website. Below you'll find an overview of all available shortcodes with their parameters.

Shortcodes Overview

Events Overview Shortcode

Show an overview of your events on any page:

[ticketpaygo_events]

Available parameters:

• limit="10" Number of events to show (default: 10)
• layout="grid" Display: grid, list, or card (default: grid)
• status="active" Filter by status (default: active)
• upcoming="true" Show only future events (default: true)

[ticketpaygo_events limit="6" layout="grid"]

Single Event Shortcode

Show a specific event with booking modal:

[ticketpaygo_event id="123"]

• id="123" Event ID (required)
• layout="default" Layout template (default: default)

The template is loaded from templates/event-{layout}.php. The default template is event-default.php.

Calendar View

Show events in an interactive calendar (uses FullCalendar.js):

[ticketpaygo_calendar]

• view="dayGridMonth" View: dayGridMonth, timeGridWeek, timeGridDay, listMonth
• category="" Filter by category (optional)
• filters="true" Show view filters above calendar (default: true)

Buy Button Shortcode

Embed just the buy button for a specific event, perfect for hero sections:

[ticketpaygo_buy_button id="123"]

• id="123" Event ID (required)
• class="my-class" Additional CSS classes for the wrapper (optional)

The button inherits its text and colors from the event's customization settings and opens the same checkout modal as the full event card.

Order Management Shortcode

Create a page where customers can manage their tickets:

[ticketpaygo_order_lookup]

This shortcode:

• Shows order details when customers arrive via the magic link from their email
• Provides a form to request a new magic link
• Allows customers to resend their tickets
• Works without customers needing to log in

Customization Settings

Via TicketPayGo > Customization you can adjust the following settings without code:

• Image area background color
• Content area background color
• Button colors
• horizontal or vertical
• small, medium, or large
• Visual effects

Google Analytics and Facebook Pixel

TicketPayGo automatically integrates with:

• Google Analytics 4: E-commerce events for view_item, add_to_cart, begin_checkout, and purchase
• Facebook Pixel: ViewContent, AddToCart, InitiateCheckout, and Purchase events

Configure your tracking IDs at TicketPayGo > Settings > Integrations.

Elementor Integration

TicketPayGo seamlessly integrates with Elementor, allowing you to design event pages with full visual control. When Elementor is detected, TicketPayGo automatically registers custom widgets.

Available Widgets

Find these widgets in the Elementor panel under the "TicketPayGo" category:

How to Use Elementor Widgets

Styling Options

Each widget offers comprehensive styling controls in the Style tab:

Card Style

• Card background color
• Image area background
• Content area background
• Title and text colors
• Icon and price colors
• Border radius and box shadow

Button Style

• Background and text colors
• Hover colors
• Typography (font, size, weight)
• Padding and border radius
• Border and box shadow

Modal Style

• Header background
• Body background and text colors
• Info grid colors
• Modal button styling
• Price color

Per-Event Customization

You can also set custom styling per event in TicketPayGo > Events > Edit Event. These styles will be applied when displaying that specific event, whether via shortcode or Elementor widget. Elementor widget styles take precedence when "Use Global Styles" is disabled.

Tips for Best Results

• Use Elementor's preview mode to see exactly how your events will look
• Test on different screen sizes using Elementor's responsive mode
• Set up your global styles first in TicketPayGo > Customization, then override only where needed
• For consistent branding, use the same colors across all event widgets

Badges Add-on

The Badges add-on lets you generate print-ready name badge PDFs for your event attendees — directly from your WordPress dashboard. It uses the same QR code as the digital ticket, so no second scan system is needed.

Installing the Badges Plugin

1. Log in to your TicketPayGo account and go to Add-ons.
2. Enable the Badges add-on and download the plugin (.zip file).
3. In WordPress go to Plugins > Add New > Upload Plugin.
4. Select the .zip file, click Install Now, then Activate.
5. A new "Badges" submenu will appear under TicketPayGo in your WordPress admin.

Badge Templates

Go to TicketPayGo > Badges > Templates to manage your badge designs. Four starter templates are included:

• Classic — Portrait (3×4 in). Blue header block, large centered name. Ideal for conferences and business events.
• Modern — Landscape (4×3 in). White background, purple accent header, bold name. Great for workshops and networking events.
• Minimal — Landscape (3.5×2 in). Thin green color strip, maximum white space. Best when the name should dominate.
• Label — Square (2×2 in). No header, name and QR only. For events where the badge card is pre-printed and you only need a data label.

Sjabloon editor

Click Edit on any template to open the Sjabloon editor. You can configure:

• Header type — solid color or a custom image (your event logo or a banner).
• Header color — pick any brand color for the header block.
• Font — choose from Inter, Roboto, Open Sans, or Montserrat.
• Visible fields — toggle and reorder: Name, Ticket Type, Organization, Function/Role, QR Code, Agenda.
• QR code — always uses the same QR as the digital ticket. Can be shown or hidden.
• Agenda field — shows the ticket type name (e.g. "Workshop A"). Useful for multi-track events.

A live preview updates as you make changes. Click Save Template when done.

Badge Sizes

Each template has a fixed size. The supported sizes are:

• 3×4 in (76×102 mm) — Portrait. Fits standard badge holders and lanyards. Used by Classic.
• 4×3 in (102×76 mm) — Landscape. Most common conference badge size. Used by Modern.
• 3.5×2 in (89×54 mm) — Landscape. Business card size. Used by Minimal.
• 2×2 in (51×51 mm) — Square label. Used by Label.

Attendee Data & Field Collection

Badge data is collected in three ways:

1. Checkout fields — Attendees fill in Organization and Function/Role when buying their ticket. Enable these fields under Badges > Settings > Checkout Fields.
2. CSV import — Go to Badges > Assign Attendees > Import CSV. Upload a spreadsheet with columns: name, organization, function. This is the fastest option when you have a pre-registered group (e.g. a company block booking, a speaker list, or a sponsored delegation) — you can prepare all badge data in Excel or Google Sheets and import it in one go, without attendees needing to fill in anything at checkout.
3. Manual entry — In the Attendees tab, click any attendee to edit their badge fields individually.

Staff & Guest Badges (No Ticket Required)

You can create badges for people who did not buy a ticket — staff, speakers, press, or VIP guests.

1. Go to Badges > Attendees > Add Manual Badge.
2. Enter the name and select a badge role: Staff, Speaker, VIP, Press, or Volunteer.
3. A unique badge ID is generated automatically. The QR code on this badge still works with your scanner.

Generating & Printing PDFs

Go to Badges > Generate to create PDFs. You can generate:

• All attendees — one PDF with all badges for the event.
• By ticket type — e.g. only VIP badges, or only Workshop A attendees.
• Individual badge — reprint a single attendee's badge.

Generated PDFs are available via a secure download link for 24 hours. Download once and print as many copies as needed.

Customizing Badge Fields

You control badge fields in two different places depending on what you want to change:

• Field visibility & order — Open a template via Badges > Templates > Edit. In the template editor you toggle fields on/off and drag them into the order you want (Name, Ticket Type, Organization, Function/Role, QR Code, Agenda). This is saved per template.
• Custom fields per event — In the event editor (Create/Edit Event) you can define your own badge fields, for example "Table number" or "Diet preference". Attendees fill these in at checkout. These event-specific fields then appear in the Assign Attendees tab and in the CSV import columns.
• Field label renaming — Go to Badges > Settings to rename the two standard fields globally: Occupation and Organization. Useful if your event uses different terminology, e.g. "Job Title" or "Company".

Custom per-event fields override the standard Occupation/Organization fields for that event. The template editor always shows you the current field set for the selected event.

QR Code Compatibility

The QR code on every badge is the same as on the digital ticket. Your existing TicketPayGo scanner validates it without any changes — no separate badge scan app, no second system needed.

Troubleshooting

Below you'll find solutions for the most common problems.

Frequently Asked Questions

Contact & Support